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Administrative Assistant

Overview
The Braum's Ice Cream Plant in Tuttle, Oklahoma is looking to hire an Administrative Assistant. Duties and responsibilities include providing administrative support to ensure efficient operation of the Plant. Supports managers and employees through a variety of tasks related to organization and communication. Ability to effectively communicate via phone and email ensuring that all Administrative Assistant duties are completed accurately and delivered with high quality and in a timely manner. Rely on experience and judgment to plan and accomplish goals and a wide degree of creativity and latitude is expected.
Responsibilities
Answer and direct phone calls
Produce and distribute correspondence memos, letters, faxes and forms
Assist in the preparation of regularly scheduled reports
Develop and maintain a filing system
Order office supplies
Provide general support to visitors
Provide information by answering questions and requests
Generate reports
Prepare and monitor invoices
Maintain supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies
Carry out administrative duties such as filing, typing, copying, binding, scanning etc.
Write letters and emails on behalf of management team
Maintain computer and manual filing systems
Handle sensitive information in a confidential manner
Reply to email, telephone or face to face enquiries
Receive, sort and distribute the mail
Manage staff appointments
Coordinate repairs to office equipment
Greet and assist visitors to the office
Qualifications
High School Diploma or equivalent
College degree preferred
Proficient in MS Office and Excel
Proven administrative or assistant experience
Knowledge of office management systems and procedures
Excellent time management skills and ability to multi-task and prioritize work
Attention to detail and problem solving skills
Excellent written and verbal communication skills
Strong organizational and planning skills
Pay will be very competitive and will be based on experience. Hours will be 8:00 AM ? 5:00 PM Monday through Friday. We are an innovative and progressive company that offers an excellent career opportunity. Benefits include medical, dental, vision, and 401K. If qualified, please fax resume and application to 405-381-2137. Any questions call 405-228-4603 EOE.
Restaurant, Food Service, Restaurant

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