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Administrative Assistant

Responsibilities:

  • Answer and direct phone calls
  • Produce and distribute correspondence memos, letters, faxes and forms
  • Assist in the preparation of regularly scheduled reports
  • Develop and maintain a filing system
  • Order office supplies
  • Provide general support to visitors
  • Provide information by answering questions and requests
  • Generate reports
  • Prepare and monitor invoices
  • Maintain supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies
  • Carry out administrative duties such as filing, typing, copying, binding, scanning etc.
  • Write letters and emails on behalf of management team
  • Maintain computer and manual filing systems
  • Handle sensitive information in a confidential manner
  • Reply to email, telephone or face to face enquiries
  • Receive, sort and distribute the mail
  • Manage staff appointments
  • Coordinate repairs to office equipment
  • Greet and assist visitors to the office

Qualifications

  • High School Diploma or equivalent
  • College degree preferred
  • Proficient in MS Office and Excel
  • Proven administrative or assistant experience
  • Knowledge of office management systems and procedures
  • Excellent time management skills and ability to multi-task and prioritize work
  • Attention to detail and problem solving skills
  • Excellent written and verbal communication skills
  • Strong organizational and planning skills

Pay will be very competitive and will be based on experience. Hours will be 8:00 AM 5:00 PM Monday through Friday. We are an innovative and progressive company that offers an excellent career opportunity. Benefits include medical, dental, vision, and 401K. If qualified, please fax resume and application to 405-381-2137. Any questions call 405-228-4603 EOE.



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